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Submitting an abstract to EGU GA 2012

23 Nov

Writing Your Abstract

  • Abstracts should be short (300–500 words), clear, concise and written in English with correct spelling and good sentence structure.
  • Mathematical symbols and equations must be typed in, and metric symbols should be used. Figures and tables should not be included.
  • We recommend that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
  • The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.

Submitting Your Abstract

  1. Use a text editor of your choice to compile your abstract: Title, Author(s), Affiliation(s) of author(s), and the Abstract Text;
  2. Browse through the Session Programme and select the session of your interest;
  3. Use the link “Abstract Submission” at the respective session;
  4. You are asked to login to the Copernicus Office Meeting Organizer. Use your account data or create a new account;
  5. Fill in the information about Title, Author(s), and Affiliation(s) of author(s);
  6. Choose between Plain Text, LaTeX or WORD content with regard to the Abstract Text;
  7. Copy-and-Paste your information into the form or download and use the WORD template;
  8. Check the generated PDF file of your edited and formatted abstract;
  9. If the conversion of your abstract fails please specify your problems when contacting Copernicus;
  10. In any case, please indicate your invoice details for the Abstract Processing Charge as well as your payment details;
  11. Submit your abstract. Your credit card will be checked and debited.

Authors may decide to submit their abstract with a preference either for a poster presentation or for an oral presentation. However, there is no guarantee that an oral preference can be realized.

First Author Rule: Regarding the oral preference, you are allowed as first author to submit either ONE regular abstract plus ONE abstract solicited by a convener, or TWO solicited abstracts. Each further abstract has to be submitted with a poster preference. If you submit to a session belonging to the programme group EOS, you are allowed as first author to submit ONE more abstract with an oral preference (THREE in total).

The Abstract Processing Charge

  • An Abstract Processing Charge (APC) of €40 gross must be paid for each abstract submission.
  • Abstracts are only processed and available for the session organization by conveners after the payment is completed. Please note that this is a processing charge and not a publishing fee.
  • APCs are not refundable in case of an abstract withdrawal, rejection or double submission. The charges collected cover the cost to process the abstracts whether or not one attends the meeting.
  • The APC does not register you for the EGU2012 General Assembly. Separate registration fees apply.
  • Solicited Speakers do not receive discounted APCs, registration fees, or travel reimbursement.

In case of any questions, please contact us.

This information can also be found on the EGU GA 2012 webpages.

EGU General Assembly 2012 Call for Papers

9 Nov

Abstract submission for the EGU General Assembly 2012 (EGU2012) is now open. The General Assembly is being held from Sunday 22 Apr 2012 to Friday 27 Apr 2012 at the Austria Center Vienna, Austria.

You can browse through the Sessions online.

Each Session shows the link Abstract Submission. Using this link you are asked to log in to the Copernicus Office Meeting Organizer. You may submit the text of your contribution as plain text, LaTeX, or MS Word content. Please pay attention to the First Author Rule.

The deadline for the receipt of Abstracts is 17 January 2012. In case you would like to apply for support, please submit no later than 15 December 2011. Information about the financial support available can be found on the Support and Distinction part of the EGU GA 2012 website.

Further information about the EGU General Assembly 2012 on it’s webpages. If you have any questions email the meeting organisers Copernicus.

Uploading of EGU GA 2011 Presentations

4 May

This year, we offer for the first time to upload your oral presentation as well as your poster as Power Point or PDF files for online publication alongside your abstract. This gives all participants the chance to revisit your contribution.

To declare your copyright and to enable this open access publication your presentation will be distributed under the Creative Commons Attribution License. The upload of your presentation is free of charge and is not followed by a review process. All legal and technical information as well as the upload form are available online at the meeting homepage. You’ll need to log in using your Copernicus Office User ID [using the ID of the Corresponding Author].

Perspectives from EGU GA 2011 (6)

15 Apr

This year on the EGU General Assembly blog there will be guest posts from participants about their research and their impressions of sessions. These are personal points of view not EGU corporate views. If you would like to contribute a research or session viewpoint, please email us.

This perspective from the European Geosciences Union General Asembly 2011 is from Thomas Smith about how to maximise your poster presentation. Thomas’ research was presented in NH7.2/AS4.14/BG2.17 Fire in the Earth System: Impacts and Feedbacks.


In a world of multi-touch interfaces, e-readers, and televisions the size of cinema screens, it is not hard to imagine the day when the poster boards at the EGU general assembly are replaced by large, interactive devices, automatically downloading their designated poster for each day from “the cloud”. In the mean time, I decided that I would compliment my paper poster with an online interactive poster (iPoster!).

With three days until my poster presentation in the session on ‘Fire in the Earth System: Impacts and Feedbacks’, I was offered the opportunity to present my poster as a summary in the oral programme of the session. Whilst struggling to summarise my poster in four Powerpoint slides, it occurred to me that it would be much better to simply exhibit the poster as a Prezi, a navigable, zoomable, interactive poster, complete with photo and video galleries. Not only did this go down well in the poster summary, but it also proved useful when describing my research in the poster session itself. If you have a poster presentation, but feel that animations or videos are important to communicate your research, this is a very good way of integrating the audiovisuals with your poster.

No doubt, many of you savvy EGU blog readers are familiar with ‘Prezi’, one of the rising stars in alternatives to the linear presentation style prescribed by the likes of Powerpoint. If not, then you should at least take a look (Prezi Homepage). Prezi is difficult to describe without demonstration, although I shall try. Imagine a Google Earth for your presentation slides; you can begin with an overview contained in the field of view of your audience, before moving into sections, but always within the context of the initial overview; Prezi allows you to customise a route through your text, images and videos, using flashy animation (like moving from location to location in Google Earth) to navigate and zoom around the information you wish to disseminate. As with all developing web-based tools, there are a few issues, particularly with the narrow range of supported video formats, limited text formatting tools and some issues with image scaling (it’s best to convert your images to pdfs). Prezi is free for educational use, however, and the reaction from your audience will be worth that exploratory effort.

So whilst we are stuck with our temperamental printers, unruly paper, and comical dancing acts in front of our poster boards for now, at least it is possible to point to an animated version of the poster on a laptop or tablet screen. How long will it be before iPosters take that step from sidekick on the pedestal to the main board?

My interactive poster can be viewed online.

Presenting at EGU 2010

28 Apr

Quite a few of the search engine terms that result in people coming to this blog involve presenting at EGU. This post will outline what’s available in the presentation rooms, pointing you to the appropriate pages on the EGU GA 2010 website.

Oral Presentations
The guidelines for oral presentations online. The link includes the equipment available in each room (laptop, beamer, microphone, laser pointer, ability to hook up your own laptop etc.). Oral presentations this year are only in time blocks 1 to 4 and in most cases are 12 minutes long with 3 minutes for questions. Please be in the presentation room in the half hour before the time block starts so your presentation can be uploaded onto the provided laptop or so you can connect your laptop up to the system.

Poster Presentations
There are guidelines available for poster presentations. Posters should be put up between 08:00 and 08:30 in the morning. Tape is available from the student assistants in the halls. You will have been sent your poster location (e.g. XY0439) in an email from EGU and it is listed online in the Session Programme details. You can locate the exact location of your poster using the online floor plans. At the end of each day, the student assistants carefully remove posters and put them in storage bins in the poster halls. These are labelled by day so you can retrieve your poster if you wish. If your poster is participating in the YSOPP, please print and display the YSOPP label and put it up with your poster.

The author in attendance time will have been sent to you. In some divisions this will be time block 5 for all posters, in other divisions it may any of the five time blocks. This year at the General Assembly time block 5 (17:30-19:00) has been reserved solely for posters (except on Friday).

Some sessions may have a poster walk through (in some cases this will be noted in the session details). This is where poster authors have a short amount of time to summarise their poster and find out more about other posters in their session. Other sessions will have a scheduled Poster Summary and Discussion session (a list of them can be found here). These may involve poster summaries and/or discussion points dependent on the session.

Chairpersons and Convenors
Guidelines for Chairpersons and Convernors are available at the EGU website.

Time Blocks
Timetabling at the General Assembly is in five time blocks as follows:
TB1 08:30–10:00
TB2 10:30–12:00
TB3 13:30–15:00
TB4 15:30–17:00
TB5 17:30–19:00

There is free tea and coffee available in the poster halls in the breaks between TB1&TB2 and TB3&TB4.

By Jennifer Holden

EGU Presentation Planning

12 Apr

According to twitter (#egu2010) I’m not the only person who has been working on posters for the General Assembly this week.

The guidelines for authors can be found on the EGU GA 2010 website for oral and poster presentations.

The key take away points are that its 12 minutes plus 3 for questions for oral presentations. Posters are landscape orientation (i.e. longer than they are tall), and go up first thing in the morning on the day of the session. There are two new poster halls this year: XL and Z.

Some sessions have poster summary and discussion sessions, details of which can be found here. They are listed by session.

By Jennifer Holden